Wedding FAQ's
What is the rental fee for The Barn at Woods Fort?
Please see the details found here for complete pricing and included items.
When are the payments due?
When the contract is signed, in order to confirm your date, we require a 50% deposit. 90 days prior to your event, the remainder of your facility fee will be due.
How do I reserve a date?
To reserve a date and The Barn at Woods Fort, email us at kdean@woodsfortgolf.com. We recommend giving us a backup date in case your preferred date is unavailable. You can request a tour on our Contact Us page. Dates are reserved on a first requested basis. Whomever has paid the 50% deposit first will have the date.
How do I schedule a tour, or can I just drop by?
We kindly request that all tours are by appointment only. You can request a tour by contacting Kelly Dean at 636-462-0921 or email at kdean@woodsfortgolf.com
Is there a food and beverage, or guest count minimum?
No. All events that choose one of liquor packages must be done through The Barn at Woods Fort. You can use our catering service or choose from one of our Catering Partners!
Do you offer 8 ft./farm tables, instead of round tables?
We have a limited number of straight tables and farmhouse tables onsite that can be used for your gift table, head table, etc. Usually we have ten extra 8 foot tables that can be mixed in with reception seating, but the majority of your guests will be seated at round tables. We offer a 60 inch and limited 72 inch round tables.
Are there overnight accommodations nearby?
– Yes, of course. Please choose one from our Vendors We Love.
what is included in the rental fee?
Not only do you get a great new venue, we include linen, glassware, silverware, napkins, napkin rings, chargers, and a trip to our decor room to pick the perfect centerpiece.
What happens in case of inclement weather?
In the case of rain or snow we have a beautiful backdrop indoors. Guests sit at their tables and The Barn’s team moves a few (usually 5 – 7) tables down the middle of the room to create a beautiful aisle. Our couples have loved this option because it’s a stunning ceremony location and doesn’t require the room flip that other venues require, which would be disruptive to your event.
does our price change if we choose to have our ceremony offsite?
The ceremony site is included in our rental regardless of where it is held.
What forms of payment are accepted?
Cash, check, or charge card.
What time will I have access to the venue to decorate?
You will have access to the venue at the time listed on your contract, not earlier, so please plan accordingly. No exceptions.
Do you include a "wedding day coordinator"?
We do have a team leader here, before you arrive onsite, who stays with you throughout the duration of your big day. The Barn leader’s goal is to do everything they can to help your day go smoothly and as stress-free as possible!
Catering & Planning
What time does the music need to end?
Music must conclude by 11 p.m. to ensure that you, all of your items, and all of your vendors are off-property by the time listed on your contract.
What time do you suggest we start the ceremony or event?
We suggest starting Friday weddings at 5:00 pm, Saturday weddings between 3:00 – 5:00 pm, and Sunday weddings at 3:00 – 4:00 pm. We offer other options if you wish.
We are using a rental company. Can they drop items off or pick them up outside of the rental period?
Rental items can be dropped off the day of the event or the day prior if space is available.
How far in advance do you need our final headcount?
Two weeks prior to your event.
Are outside snacks and trays permitted?
Outside food may be brought in, but may not be stored in our kitchen. No glass bottles are allowed without permission from our Event Director.
What is the event clean-up process?
The Barn at Woods Fort and catering staff will handle all standard clean up and trash removal throughout and following the wedding reception. All other items must be taken the night of the event, no exceptions. An event clean-up fee could be applicable.